ACCOUNTS RECEIVABLE SPECIALIST - FREMONT, CA

Essential Functions:

  • Process and post daily cash, ACH, wires and credit card transactions
  • Make daily deposits and process payment write ups
  • Interface with sales teams to mitigate customer PO and invoice discrepancies/disputes
  • Investigate and resolve short payments, disputed charges and invalid deductions
  • Maintain lien database, send and follow up on job information worksheets for customer’s liens
  • Process preliminary notices and waivers in a timely manner
  • Review customer PO and address any discrepancies with the sales team
  • Support credit manager on new customer setup, credit and trade reference checks
  • Make collection calls on assigned accounts in a professional manner while maintaining outstanding customer relations
  • Review/audit orders daily for accuracy and compliance, place discrepant orders on credit hold as needed
  • Mail and e-mail daily invoices to customers including online billings to various client’s portal/billing system
  • Process credit/debit memo requests
  • Identify and execute the necessary process adjustments
  • Reconcile cash receipts for month end close
  • Send statements to outstanding customers
  • Interact with customers to resolve outstanding issues
  • Maintain records such as filing and scanning invoices, debit and credit memos support and backups
  • Assist with audit and compliance activities
  • Other projects and duties as assigned

 

Education and Experience: 

  • Minimum of 2-5 years of experience in a credit and collections
  • Experience with the lien process preferred.
  • Proficiency in ERP software, MS Excel and Outlook.
  • Demonstrated ability to partner with sales and other departments.
  • Strong communication skills with an ability to work with external customers as well as with various levels of management.
  • Excellent analytical, problem solving and organizational skills.

 

Salary Range: $70,000.00 To $80,000.00 Annually

Apply